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AutoBCM

The future of Business Continuity Planning, Ascent AutoBCM© 5.0 is here with brand new features, making it the perfect time for you to experience this AI-Powered Business Continuity & Crisis Management Software that’ll give your business a fair chance at survival!

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AutoBCM Modules

Business Impact Analysis​

Business Impact Analysis

Business Continuity BIA module enables BC Staff to identify Critical Processes in the organization along with their Impact

Risk Assessment​

Risk Assessment

Qualitative & Quantitative Risk Assessment can be done. The module is associated with business continuity & risk management that identify

BC Testing and Exercise

BC Testing and Exercise

Testing module enables Staff to test the Strategies/Plans created during BCP phase (In the BCP Module).

Crisis Management

Crisis Management

Crisis Management module provides the functionality to create an incident and define its scope.

Emergency Notification

Emergency Notification

Both from Web interface and Mobile App, AutoBCM provides functionality to trigger Voice/SMS/Email Notification

Training and Awareness

Training and Awareness

AutoBCM has an integrated Training module to train Staff members both on BCM Practices and AutoBCM.

Audit Survey

Audit Survey

Audit Survey module simplifies the Audit related compliance requirement. A year round preparedness

BC Repository

BC Repository

AutoBCM maintains every version of the BIA, BCP, RA and Testing records from BC Coordinator creating these

KRI Dashboard offers Business Intelligence for better management decisions

Reporting and Dashboard

Dashboard, a single stop for different Stats and metrics of BCM. User/Staff specific customizable Dashboard.

Business Continuity Planning

Business Continuity Planning

BCP module enables BC Staff to identify Scenarios of disruption and then enables them to build Strategies/Plan to Recover.

MITCON

MITCON

If any mitigations and control have been put in the risk assessments, this module will help in the audit process and also in finding whether they are effective or not effective.

Issue & Action Tracker

Issue & Action Tracker

All issues coming out of the testing will get collected in this module, with option to manually add other issues. The actions get tracked to closure with reminders and dashboard for stakeholders.

BIA/BCPs at any level of organization hierarchy

BIA/BCPs at any level of organization hierarchy

Provides the flexibility to develop business impact analysis & business continuity plans at any level of the organization. 

Identifies gaps and conflicts in BIA dependencies and resources

Boost the effectiveness of the organization’s BCM drive with the new and advanced AutoBCM 5.0 as it can now efficiently identify any gaps or conflicts in BIA dependencies and resources for critical business operations. 

Identifies gaps and conflicts in BIA dependencies and resources
Supports all known types of BIA/Impact Methodologies

Supports all known types of BIA/Impact Methodologies

Upgraded AutoBCM 5.0 is the need of the hour! This automated BCM & Crisis Management platform supports all types of Business Impact Analysis methodologies. AutoBCM empowered organizations will no longer need to force-fit the data into the BCM system.

Product Features

In the latest AutoBCM 5.0we ensure that our clients get separate templates for each BCM module as per their operational requirements.

AutoBCM doesn’t restrict your options and dedicates itself to provide you the complete freedom to choose independent modules, which makes sure your program is tailor-made as per the essential requirement of your business for the necessary critical processes 

All the changes can now be tracked through the audit records as requiredinside our advanced user management section. 

AutoBCM allows all the various types of BCP tests, Call Tree tests and Tabletop exercises to validate the resilience of the Business Continuity Plans.
Executing different operations in different languages for all the employees of a multi-national organization gets simpler and easier with Ascent’s AutoBCM 5.0
Choose your own templates and modules from all the available options, and configure our innovative BCM system, that was designed purposefully keeping in mind the varied demands and requirements that businesses typically have.

AutoBCM with configurable workflow standardizes the processes and activities associated with each BCM activity, creating several benefits including allowing the company to define what needs to be done, as well as automatically initiates the system workflow and alerts the staff members who need to carry it out. 

  • Add multiple risk factors for Risk Management  
  • Automatically update the mapped Risk Matrix to the current assessment   
  • Work well with multiple attributes of Risk Matrix  
  • Allows multiple Risk Matrix to organization’s Risk Management Process  
  • Support Qualitative and Quantitative Risk matrix  
  • Configure to enable Matrix View for specific Risk Categories  
  • Work with all types of custom options  
  • Promote full-bodied discussion on the hazards and risks 
  • Provide some consistency to prioritizing risks 
  • Increase buy-in from stakeholders 
  • Help keep participants in a facilitated risk workshop on track 
  • Focus decision makers on the highest priority risks 

A comprehensive BCP template for each recovery strategy ensure appropriate information gathering for use during recovery. 

  • Identify activities that have been impacted with the current disruption in the organization  
  • Strengthen organizational resiliency to counter major Crises by enabling the response teams and alerting them with their actionable 
  • Support crisis management strategic and tactical strategies by identifying the response plans which can be activated  
  • Implement comprehensive CM plans through automated trigger for activation 
  • Create and develop situation awareness through integrated notification 
  • Enable task allocation and tracking the status 
  • Support CM audit and assessment programmes for continuous improvement through learnings 
  • Drive organisation-wide CM program. Through support of the Mobile app for stakeholders on the move 
  • Ensure effective program management through automated workflow and dashboards

Document repository is used to receive, track, manage and store documents and reduce paper. It provides the evidence to audit of proof on activity and during crisis it provides reference material for recovery teams. 

Notification systems indicate preparedness. They are clear indicators that the leaders in the organization are not disregarding the fact that unforeseen incidents, accidents, and disasters can occur. These systems could be vital to the safety and survival of employees in the workplace. It support effective and agile communication mode during crisis to ensure organized response to any disruption. 

Gained through many years of experience, AutoBCM provides reports & dashboards to quickly gain insights into the most important aspects of your data. They get real time insights and competitive analyses, and use them to identify items that require urgent action, streamlining workflows and properly purposing resources. 

AutoBCM MIS provides information for decision making on planning, initiating, organizing, and controlling the operations of the BCMS of the firm and to provide a synergistic organization in the process. It facilitates the decisions-making process by furnishing information in the proper time frame. 

AutoBCM mobile app provides the organization the below benefits during a crisis: 

  • Provides virtual command centre for CMT  
  • Access and reach each and every member of your team, no matter where they are at any given time – and all at once  
  • Send instant messages, push notifications and alerts, in real-time  
  • Enable real-time two-way communications  
  • Provide the CMT the mode to stay connected and manage a crisis remotely  
  • Access information required to manage and respond  
  • Support emergency approvals  
  • Have all kinds of unique functions, depending on your organization’s distinct needs in a crisis 

Integration can dramatically increase productivity, reduces wasted time due to manual processes and IT resources, and can help your business scale for future growth. It reduces errors and gaps in the BCMS and enables continuous improvement. 

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Frequently Asked Questions

Having a well-strategized Crisis Management Plan may heavily benefit the future of your company. To do your planning well, you need to integrate the following components:

  • Activation protocol
  • Detailing out the plan of actions
  • Structured Communication strategies

An effective CM plan has to include the following basics:

  • Chain of Command/Administration
  • Risk assessment analysis
  • Response Action Plans
  • Internal and External Communication/Notification system
  • Resources made available externally or on the cloud
  • Training, exercising and reviewing

With the right integration of both human and automation, plus the scope of BCM tools like BIA, RA, and MIS Reporting, it has become possible to automatically map out the impact any disaster situation might have on your business. Hence you can create an appropriate plan that keeps all the various processes up and running, also unifying all gaps which could potentially put your organization at risk. Most importantly, subject your BCP to reviewing and modification until you have a decent plan at hand.

Here is a step-by-step list of measures to be taken to review your business continuity plan:

Step 1– Have a cursory walk-through with your staff about what the review is about so everybody knows what to expect.

Step 2– List down the new objectives beforehand to maintain transparency.

Step 3– During the plan review, check how resilient different areas of the organization are, how quickly you’ll be able to bounce back after a crisis

Step 4– Focus on calculating the effectiveness of all the Continuity Plan phases.

Step 5– Assess your Contact lists, Communication channels, Supply chain, Essential personnel, Equipment, Data backup, and restoration.

Step 6– Evaluate the effectiveness of the main BCP phases, like Initial Response, Availability of Staff & Resources, and Recovery & Restoration.

The BIA or business impact analysis highlights the results of an interrupted operation or activity due to a certain event of disruption and information that will be required to build new plans for the recovery process to initiate.

A BIA is a process that comes at the first stage in identifying the impact that organizational disruptions might have on business processes. Without the BIA, the BCP will not be able to identify or prioritize which processes and systems must be kept functional during times of crisis and provide the necessary instructions for their upkeep.

Planning business continuity involves ensuring that your business remains operational or has the ability to at least bounce back quickly after a disaster. Business Continuity Risk assessment is crucial before taking any other steps to develop organizational immunity. Hence here is how you do a risk assessment the right way-

  • Identify the risks to your business, maybe create an ascending order of these risks, as per the potential for damage
  • Analyse the impact a disruption arising in a particular risk factor might have on your business.
  • Check the probability of the Risk occurring once and recurring in the future
  • Think of ways to mitigate or control the risk exposure.
  • Prepare a risk treatment plan that best works for your requirement.

A Business Impact Analysis or BIA predicts the subsequent effects of a disruption of a business function or process and collects the necessary information required to develop recovery strategies. A successful BIA generally includes these five elements:

  • Executive sponsorship
  • Understanding of the organisation
  • BIA tools
  • BIA Processes
  • BIA Findings

Ascent supports the organization to migrate the current data to AutoBCM before the handover is completed to the client team. It also provides active support post going live for the duration of the warranty period agreed in the contract.

The deployment of AutoBCM software is swift and easy. Select SaaS or On-Premise model based on your requirement and our implementation team will do the rest.

AutoBCM is a simple business continuity software. It enables your workforce to plan, implement, and execute your business continuity plan easily. Use AutoBCM’s expertise to ensure that, in the event of a disruption, your company will be able to get back on its feet and resume business operations as quickly as possible.

Involve your workforce in the process of business continuity planning with AutoBCM. The role-based access followed by AutoBCM, grants authorized access to each user of the software.  This brings a sense of ownership to the organization as each individual is able to view the BCP depending on the rights given by the System Admin. Create a long-lasting BCP program by getting everyone on the same page by emphasizing the importance of the plan in an easy-to-understand way.

Our tool is designed with the Global Best Practices and would recommend adopting our methodology. However, as exceptions, we can create customizable solutions to meet your needs.

Our core offering is our software solution, but we can also offer consultancy services to assist in the initial design of the BCM Process.

Both. It is totally up to the Client to choose either; our solution can be hosted in-house or on the cloud.

survey

How prepared is your organization for next crisis? Take our BCM Benchmarking Survey to receive a custom report.

Business Impact Analysis

BIA module enables BC Staff to identify Critical Processes in the organization along with their Impact on different categories like Financial Impact, Reputation Impact, and so on. This module helps you by automatically calculating PRTOs, TRTOs, RPO and Gaps; and mapping Internal and External Dependencies, and identifying SPOFs. You also have options to identify different Resource level dependencies like Applications, Staff, and Infrastructure.

Features & Benefits

  • Identify Mission Critical and Critical Processes and their PRTOs and TRTOs
  • Identify processes’ Peak and critical deadlines, Internal and external dependencies
  • Identify Resource level dependencies like Staff, Applications and Infrastructure
  • Configurable workflow for Business Owners to review and approve

Risk Assessment

Risk Assessment can be done either Qualitative or Quantitative. Risk Assessment module enables you to identify different applicable Threats from a pre-defined list of Threats. Once threats are identified, it provides a framework to calculate Inherent Risk Rating based on the likelihood and Impact of the threat. Once Risk Rating is identified, it provides a framework to add and monitor Mitigations and Controls. These Mitigations and Controls can be tracked in an integrated Module by assigning them to a responsible Staff member.

Features & Benefits

  • Qualitative/Quantitative Risk Assessment
  • Integrated Mitigation and Controls linked to Threats identified
  • RA can be done at site, city, country or organization level
  • Extensive pre-defined threat list which can be configured as per the organization requirements
  • Both inherent and revised risk calculation after Mitigations/controls
  • Configurable workflow for Business Owners to review and approve

BC Testing and Exercise

Testing module enables Staff to test the Strategies/Plans created during BCP phase (In the BCP Module). Continuous Flow of information from BIA, RA, and BCP to Testing makes the data consistent and free from manual errors. Annual reminders for testing keeps the Risk team informed and proactive in meeting the Regulatory compliance.

Features & Benefits

  • Consolidated information from BIA, RA and BCP into Testing makes it easy to conduct testing
  • Test Reports are automatically generated once testing is complete
  • Integration Issue/Action tracker module to track the issues identified during Testing and refine the BC plans

Crisis Management

The Crisis Management module provides the functionality to create an incident and define its scope. It enables User to define the scope based on locations, Organization hierarchy, applications/infrastructure/resources that are affected because of the incident. Based on the scope identified, system extrapolates the impact on Critical Processes of the organization. System also helps Incident Management by guiding them with the BC plans that are available and applicable for the incident at hand to better recover the Critical Processes at risk. This module is also integrated with Real time Voice, SMS and Email notification system.

Features & Benefits

  • Creation and updation of Incident along with Incident management team and response teams
  • Defining the Scope of Incident based on location, Organization hierarchy, Resources/Applications/Infrastructure
  • Identify critical process based on incident scope ( resources, premises, organization. structure)
  • integrated voice/SMS/Email notification

Emergency Notification

Both from Web interface and Mobile App, AutoBCM provides functionality to trigger Voice/SMS/Email Notification for instant communication with Incident management and Response team Members.

Features & Benefits

  • Three modes of Communication (Voice/SMS/Email)
  • Large volume capability
  • Custom or pre-defined template messages
  • Integrated with Live HR Data base
  • 1000s of Notifications/Instructions at the click-of-a-button

Training and Awareness

AutoBCM has an integrated Training module to train Staff members both on BCM Practices and AutoBCM. System also keeps track of different trainings taken by Staff members for Auditing purposes. An integrated Assessment sub-module assesses the Staff members on their understanding of BC principles before and after the training and tracks the progress.

Features & Benefits

  • BC and AutoBCM training
  • Allows multiple pieces of training
  • Records training description
  • Staff Training Records for tracking and auditing requirements

Audit Survey

Audit Survey module simplifies the Audit related compliance requirement. A year round preparedness can be tracked through the system and BC Team is ready at any time of the year.

Features & Benefits

  • The survey can be assigned at all levels of the Organization
  • Responses Report for the Business owner
  • Highly customizable as per business needs

BC Repository

AutoBCM maintains every version of the BIA, BCP, RA and Testing records from BC Coordinator creating these document and “waiting for SME approval” to “Business Owner” approval. This is a module from which you can access any version of any document from the BC System.

Features & Benefits

  • Access to any version of BIA, RA, BCP and Testing documents
  • All types of documents (excel, word, Pdf, maps etc.) upload and download
  • Allows document description for better understanding

Reporting and Dash Board

Dashboard, a single stop for different Stats and metrics of BCM. User/Staff specific customizable Dashboard that gets updated with the live data. Metrics like Over Due documents, Tests/Exercises, Strategy distribution across the organization gives a view for higher management to easily to keep aware of the entire BCM process.
A customizable reporting engine can generate reports for Regulatory Compliance as well any day to day requirements.

Features & Benefits

  • Dynamic customizable Dashboard
  • Live Stats and metrics for BC Managers/Heads
  • Pre configured reports to meet all known BC requirements
  • Customizable Reporting engine meets any Reporting requirements

Business Continuity Planning

BCP module enables BC Staff to identify Scenarios of disruption and then enables them to build Strategies/Plan to Recover the Critical Processes identified in BIA module. Each and every Strategy like Displacement, Work From Home, etc. have a pre-defined template that enables you to define and build concrete plans.

Features & Benefits

  • Building Strategies/Plans to recover Critical Processes identified in BIA
  • Integration with HRMS enables free flow of information
  • Smart data gathering on the basis of strategy
  • Instructions mapped to staff for all 3 phase of recovery including Resumption to BAU

MITCON

It is not enough for a business to measure and analyze various sorts of risks that make it vulnerable, but needs to do something about these risks. In Risk Management, control actions are specific actions to be taken in order to reduce a risk’s chances of happening, while, risk mitigation actions are aimed at reducing the impact of the risk. Risk mitigation is basically about taking some specific steps to limit the organization’s exposure to prospective threats and Risk Control will try reduce the chances of the threats reoccurring. There are a number of risk mitigation and control strategies a company can implement to deal with the various types of risk, including risk avoidance and risk reduction. The MITCON tracking module will help check whether these risk mitigating and control measures are effective or not. The same module will also help during the auditing process.

Features & Benefits

  • Track and access each Mitigation and Control measures
  • Risk Mitigation measures executed properly will reduce the impact the risk will have on the organization
  • Risk Control measures will reduces the chances of the risk occurring again.

Issue & Action Tracker

The validity and effectiveness of the BCP is ensured through multiple testing, proper documentation of the results and follow-ups of the issues coming from testing sessions, and finally implementing actionable strategies to resolve these issues and improve the BCP. Our Issue & Action Tracker module is the right tool for the job. All issues coming out of the testing will get collected here automatically, with an option to manually add other issues. Then the stakeholders can track the actions to closure, with the help of reminders and the dashboard.

Features & Benefits

  • Track all issues coming in the testing of the BCPs
  • Get options for actions to be taken to resolve these issues to closure.
  • Add issues manually to ensure the fulfilment of those as well.
  • Get valuable insights into the critical processes through the I&A Tracker